Receptionist
February 3, 2012 – Ervin & Smith Advertising and Public Relations is looking for a positive, enthusiastic, energetic, resourceful, organized and proactive receptionist that is passionate about hosting and greeting guests. This person will serve as the first impression to a diverse group of high-level external callers and visitors, as well as internal contacts at all levels of the organization. A friendly voice and face with a warm welcome to all guests is a must. A professional behavior with the ability to react with poise, confidence and tact while providing a high level of customer service in every situation is critical.
This position is a job-share/part-time position.
Responsibilities:
- Direct all incoming phone calls
- Be polite, accurate and friendly when answering phones and greeting visitors
- Maintain meeting room schedules; assure rooms are cleaned after use
- Arrange and setup for all client meetings
- Process incoming and outgoing packages, mail and deliveries
- Order and stock all office supplies
- Purchase and stock all kitchen supplies
- Ensure reception area and public spaces are professional and presentable
- Assist in employee orientation, new hire set-up including arranging training schedules, setting up offices, IT needs, desk supplies and all other necessary supplies
- Ensure that kitchen and supply closets are kept neat and orderly and properly stocked
- Assist office management and staff with administrative projects/responsibilities, such as filing, copying, updating monthly reports or collating materials
- Conduct daily opening and closing procedures
Desired Skills & Experience:
- Excellent telephone and email etiquette
- Superb hosting skills
- Professional and friendly demeanor
- Ability to consult and cooperate as members of a team, and be flexible
- Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)
- Able to work in a Mac environment
- Ability to work independently, proactively and anticipate the needs of all employees, department, and office
- Superb customer service skills relating to clients, internal employees and all visitors
- Attention to detail, great follow through and strong communication skills
- Desire to help others and make things work better with initiative and creative problem solving
- Organized and proactive in their work
- High school education or college degree
- Minimum 1 – 3 years experience in a professional office environment
About Us:
Ervin & Smith Advertising and Public Relations is a rapidly growing full-service national agency located in Omaha. We offer a competitive salary, a full benefits package and a company culture focused on inspiration, collaboration and accountability. Ervin & Smith is an equal opportunity employer.
To apply, please e-mail your resume to jobs@ervinandsmith.com.
402.344.6969
info@ervinandsmith.com
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